Setup – Ammolh Saallvi Blog

The Business Central 2025 Wave 1 (BC26) release introduces a valuable feature aimed at enhancing the accuracy and efficiency of accounts payable processes: “Check Doc. Total Amounts”. While seemingly simple from a user perspective, but powerful addition that helps users validate purchase documents before posting.

At its heart, “Check Doc. Total Amounts” is designed to prevent posting discrepancies between the manually entered total amounts on purchase document headers and the calculated total amounts based on the individual purchase lines. This helps ensure that the data within Business Central accurately reflects the external vendor invoices, minimizing potential errors and reconciliation issues.

Implementation Details:

Setup: The functionality is controlled via a new option within the Purchases & Payables Setup page. Administrators need to explicitly enable the “Check Doc. Total Amounts” toggle. This opt-in approach ensures that existing environments are not impacted unless the feature is intentionally activated.

New Fields: Upon enabling the feature, two new fields become visible on the Purchase Invoice and Purchase Credit Memo pages:

Doc. Amount Incl. VAT: This field is intended for users to enter the total amount, including VAT, as stated on the vendor’s document.
Doc. Amount VAT: This field allows users to enter the total VAT amount as per the vendor’s document.

Automatic Calculation: When a user enters a value in the “Doc. Amount Incl. VAT” field, the system automatically calculates and populates the “Doc. Amount VAT” field based on the VAT rates applied to the individual purchase lines. Conversely, if the user enters the “Doc. Amount VAT”, the “Doc. Amount Incl. VAT” is automatically calculated.

Validation on Posting: The crucial technical aspect lies in the posting validation logic. When a user attempts to post a Purchase Invoice or Purchase Credit Memo with the “Check Doc. Total Amounts” feature enabled, Business Central performs the following checks:

It calculates the sum of the “Amount Including VAT” for all individual purchase lines.
It calculates the total VAT amount based on the VAT entries of the purchase lines.
It compares these calculated totals with the values entered in the “Doc. Amount Incl. VAT” and “Doc. Amount VAT” fields on the document header.

Error Handling: If the calculated total amounts from the lines do not match the manually entered amounts on the header, the system will prevent posting and display an error message to the user. This forces a review of the purchase lines and header information to identify and rectify any discrepancies before the document can be posted.

The “Check Doc. Total Amounts” feature in Business Central 2025 Wave 1 (BC26) is a welcome addition for improving the accuracy of purchase document processing.

Stay tuned for more.

With the release of Business Central Wave 2 2021 aka BCV19 lot of new features has been added to make life easier of developer and/or customers.

One of the important areas in business central is posting group which connect different module with finance management and user can see required values in chart of account after posting the transaction in actual time.

Sometime it happens user or consultant forget to set up required accounts in general posting setup and it pops up the error when posting an transaction. If you are experienced consultant then you will catch that immediately and add the required setup but if you are end user or beginner then you may need to juggle around the find the correct setup.

With the new release of business central while posting an transaction if some setup are missing then you will get proper error messages stating that this particular setup is missing.

Lets see how it works in real world scenario.

Removed the Sales Account from Posting Setup as below

Try to post Sales Order.

After Posting it throws an meaningful error message .

If you look at the error message it give more insight for the missing setup

Error Description This shows proper error description as follows and inform user where is the problem

Context This provides information regarding transaction line and once you click on that it will navigate to required lines and from there you can view the document.